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Notice of Agenda – Brown Edge Parish Council Wednesday 1st July 2020 at 7.30pm

Councillors: You are hereby summoned to attend the Parish Council meeting to be held remotely via Zoom on Wednesday 1st July 2020 at 7.30pm for the purpose of transacting the following business. Members of the Public: Public participation will be held during the formal meeting.
Members of the public wishing to address the Council must contact the Clerk for remote access log in details. e-mail: [email protected]

  1. Chairman’s Welcome and Announcements:
  2. Apologies:
  3. Parishioners Opportunity to Comment:
  4. District Councillors Report:
  5. County Councillors Report:
  6. Declaration of Interests:
  7. Minutes of the meetings held on: Wednesday 3rd June 2020 Ordinary Meeting
    Wednesday 17th June 2020 Extra Ordinary Meeting
    Wednesday 24th June 2020 Confidential Extra Ordinary Meeting
  8. Matters Arising from Previous Meetings:
    a) Clay Tribute – project progress and response from the School
    b) Village Archive – storage of old Village information
    c) GDPR – working group on Parish Council website
    d) Litterpicker role availability
    e) Marshes Hill – signage and misuse of Common land
    f) Letting of the new Cemetery Field – Agricultural/Grazing tenancy/agreement
  9. Resolutions still being pursued. List on Councillor shared area of Website
  10. Reports & Actions – of Parish Councillors undertaking business/actions on behalf of the council.
    a) Personnel Committee – Clerk salary arrangement and expenses
    b) Neighbourhood Development Plan Update – Cllr. Turner
  11. Financial Matters & Governances:
    a) To declare Bank Balance: Precept, Statements and earmarked reserves will be published in Councillor shared area
    b) Authorisation of payments
    c) Nat West Bank Mandate progress
    d) Staffs County Council Covid-19 Grant
    e) Cemetery Recorders Report (July)
    f) Declaration of Interests – Update
    g) Policy review – Financial Regulations and Risk Assessment
  12. Annual Governance and Accountability Return 2019/2020 (on condition the Internal Audit is returned by 1st July)
    a) Bank Reconciliation – Council to check the statement for the financial year ending 31st March 2020.
    b) Internal Audit Report – new internal auditor Mr C. Neufeld – report on the accounts.
    c) The Annual Governance Statement (page 4) is formally approved by the Council and signed by the Chairman
    d) The Accounting Statements (page 5) are formally approved by the Council and signed by the Chairman
    (Due to Covid -19 restrictions these documents will then be collected by the Clerk and signed thereafter as Responsible Financial Officer before being submitted to the External Auditor).
    Brown Edge Parish Clerk: Mrs Denise Wheat, 3 The Island, Upper Tean, Stoke-on-Trent, Staffordshire, ST10 4JE
    Tel: 01538 723985
    Email: [email protected]
    Brown Edge Village Hall,
    School Bank, Brown Edge
    Stoke-on-Trent ST6 8TB
    Chair: Cllr Peter Turner
    Vice Chair: Cllr Phil Woodward
    Clerk: Mrs. Denise Wheat
  13. Correspondence:
    a) A letter from Mr. Mason – Litter Picker
    b) A Letter from a resident regarding overgrown vegetation being a nuisance on the Cemetery Field.
  14. Items on Notice – None
  15. Other Matters to be discussed:
    a) Website Accessibility Statement –Clerk report on new legislation – a statement must be online by September 2020 with a plan to work towards any issues identified.
    b) Streaming/recording of Council meetings – Clerk to report on current legal position for Parish Councils.
    c) Hammond Avenue, Sytch Road – Residential garden bushes overgrown over public footway – report Cllr. Hargreaves
    d) The Hooping Wall, Hough Hill – Vegetation overgrown and unsightly – report by Cllr. Woodward.
  16. Items for the attention of other local authorities:
    a) Matters for the District Council:
    b) Matters for the County Council:
  17. Planning Applications and Related Issues: None
  18. Matters Pertaining to Issues in the Parish for the Next Agenda
    New items raised by Councillors will be carried forward to the Agenda of the next meeting.
  19. Confidential Item:
    Motion to exclude Press and Public as detailed in SCHEDULE 12A of the LOCAL GOVERNMENT ACT, 1972
    Update from the Chairman on the progress of Commercial negotiations.
    Meeting Ends