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Agenda Extra Ordinary meeting 15th July 2020

Councillors: You are hereby summoned to attend an Extra Ordinary Parish Council meeting to be held remotely via Zoom on Wednesday 15th July 2020 at 7.30pm for the purpose of transacting the following business.
Members of the Public: Public participation will be held during the formal meeting. Members of the public wishing to address the Council must contact the Clerk for remote access log in details. e-mail: clerk@brownedge-pc.gov.uk
Signed D Wheat Parish Clerk on 10th July 2020

  1. Chairman’s Welcome and Announcements:
  2. Apologies:
  3. Parishioners Opportunity to Comment:
  4. Declaration of Interests:
  5. The Holly Bush Inn, Brown Edge:
    a) Report from negotiations and discussions with SMDC
    b) Decision whether to purchase or not.
  6. Financial Matters & Governance:
    a) Policy review – Financial Regulations
    b) Policy review – Risk Assessment
  7. Annual Governance and Accountability Return 2019/2020
    a) Bank Reconciliation – Council to check the Financial Statements for the financial year ending 31st March 2020.
    b) Internal Audit Report 2019/2020 is reviewed by the Council.
    c) The Annual Governance Statement 2019/2020 is formally approved by the Council and signed by the Chairman
    d) The Accounting Statements for 2019/2020 are formally approved by the Council and signed by the Chairman
    (Due to Covid-19 restrictions these documents will then be collected by the Clerk and signed thereafter as Responsible Financial Officer before being submitted to the External Auditor).
  8. Other Matters to be discussed:
    a) Community Volunteer Litter Pick – Saturday 18th July – 10am, Marshes Hill and Knypersley Pool organised by Cllr. Porter
  9. Matters Pertaining to Issues in the Parish for the Next Agenda
    New items raised by Councillors will be carried forward to the Agenda of the next meeting.

Notice of Agenda – Brown Edge Parish Council Wednesday 1st July 2020 at 7.30pm

Councillors: You are hereby summoned to attend the Parish Council meeting to be held remotely via Zoom on Wednesday 1st July 2020 at 7.30pm for the purpose of transacting the following business. Members of the Public: Public participation will be held during the formal meeting.
Members of the public wishing to address the Council must contact the Clerk for remote access log in details. e-mail: clerk@brownedge-pc.gov.uk

  1. Chairman’s Welcome and Announcements:
  2. Apologies:
  3. Parishioners Opportunity to Comment:
  4. District Councillors Report:
  5. County Councillors Report:
  6. Declaration of Interests:
  7. Minutes of the meetings held on: Wednesday 3rd June 2020 Ordinary Meeting
    Wednesday 17th June 2020 Extra Ordinary Meeting
    Wednesday 24th June 2020 Confidential Extra Ordinary Meeting
  8. Matters Arising from Previous Meetings:
    a) Clay Tribute – project progress and response from the School
    b) Village Archive – storage of old Village information
    c) GDPR – working group on Parish Council website
    d) Litterpicker role availability
    e) Marshes Hill – signage and misuse of Common land
    f) Letting of the new Cemetery Field – Agricultural/Grazing tenancy/agreement
  9. Resolutions still being pursued. List on Councillor shared area of Website
  10. Reports & Actions – of Parish Councillors undertaking business/actions on behalf of the council.
    a) Personnel Committee – Clerk salary arrangement and expenses
    b) Neighbourhood Development Plan Update – Cllr. Turner
  11. Financial Matters & Governances:
    a) To declare Bank Balance: Precept, Statements and earmarked reserves will be published in Councillor shared area
    b) Authorisation of payments
    c) Nat West Bank Mandate progress
    d) Staffs County Council Covid-19 Grant
    e) Cemetery Recorders Report (July)
    f) Declaration of Interests – Update
    g) Policy review – Financial Regulations and Risk Assessment
  12. Annual Governance and Accountability Return 2019/2020 (on condition the Internal Audit is returned by 1st July)
    a) Bank Reconciliation – Council to check the statement for the financial year ending 31st March 2020.
    b) Internal Audit Report – new internal auditor Mr C. Neufeld – report on the accounts.
    c) The Annual Governance Statement (page 4) is formally approved by the Council and signed by the Chairman
    d) The Accounting Statements (page 5) are formally approved by the Council and signed by the Chairman
    (Due to Covid -19 restrictions these documents will then be collected by the Clerk and signed thereafter as Responsible Financial Officer before being submitted to the External Auditor).
    Brown Edge Parish Clerk: Mrs Denise Wheat, 3 The Island, Upper Tean, Stoke-on-Trent, Staffordshire, ST10 4JE
    Tel: 01538 723985
    Email: clerk@brownedge-pc.gov.uk
    Brown Edge Village Hall,
    School Bank, Brown Edge
    Stoke-on-Trent ST6 8TB
    Chair: Cllr Peter Turner
    Vice Chair: Cllr Phil Woodward
    Clerk: Mrs. Denise Wheat
  13. Correspondence:
    a) A letter from Mr. Mason – Litter Picker
    b) A Letter from a resident regarding overgrown vegetation being a nuisance on the Cemetery Field.
  14. Items on Notice – None
  15. Other Matters to be discussed:
    a) Website Accessibility Statement –Clerk report on new legislation – a statement must be online by September 2020 with a plan to work towards any issues identified.
    b) Streaming/recording of Council meetings – Clerk to report on current legal position for Parish Councils.
    c) Hammond Avenue, Sytch Road – Residential garden bushes overgrown over public footway – report Cllr. Hargreaves
    d) The Hooping Wall, Hough Hill – Vegetation overgrown and unsightly – report by Cllr. Woodward.
  16. Items for the attention of other local authorities:
    a) Matters for the District Council:
    b) Matters for the County Council:
  17. Planning Applications and Related Issues: None
  18. Matters Pertaining to Issues in the Parish for the Next Agenda
    New items raised by Councillors will be carried forward to the Agenda of the next meeting.
  19. Confidential Item:
    Motion to exclude Press and Public as detailed in SCHEDULE 12A of the LOCAL GOVERNMENT ACT, 1972
    Update from the Chairman on the progress of Commercial negotiations.
    Meeting Ends

Notice of Agenda – Extra-Ordinary Meeting Wednesday 24th June 2020 at 7.30pm

Councillors: You are hereby summoned to attend an Extra-Ordinary Meeting of Brown Edge Parish Council to be held remotely via Zoom on Wednesday 24th June 2020 at 7.30pm for the purpose of transacting the following CONFIDENTIAL business.
Members of the public wishing to address the Council must contact the Clerk for remote access log in details. e-mail: clerk@brownedge-pc.gov.uk
Signed D Wheat Parish Clerk on 19th June 2020

  1. Chairman’s Welcome:
  2. Apologies:
  3. Parishioners Opportunity to Comment:
  4. Declaration of Interests:
  5. Motion to exclude press and Public as detailed in SCHEDULE 12A of the LOCAL GOVERNMENT ACT, 1972
  6. Confidential: Discussion to agree the position of Brown Edge Parish Council regarding property in the village, in light of recent events.

Notice of Agenda – Brown Edge Parish Council – Meeting 17th June 2020

Councillors: You are hereby summoned to attend an Extra-Ordinary Meeting of Brown Edge Parish Council to be held remotely via Zoom on Wednesday 17th June 2020 at 7.30 pm for the purpose of transacting the following business.
Members of the public wishing to address the Council must contact the Clerk for remote access login details. e-mail: clerk@brownedge-pc.gov.uk

  1. Chairman’s Welcome and Announcements:
  2. Apologies:
  3. Parishioners Opportunity to Comment:
  4. Declaration of Interests:
  5. Planning Applications and Related Issues:
    1. Appeal – an opportunity for the Council to write to the Planning Inspectorate
      The Old Vicarage, Church Road, Brown Edge
      Consultation on Planning Application
    2. SMD/2020/0257
      Four Oaks, Church Road, Brown Edge
      Proposed summer room over existing garage
  6. Other Matters to be discussed:
    a) Cemetery Rules – A change is required to clarify the purchase procedure for Commemorative Benches.

Notice of Agenda – Brown Edge Parish Council – Meeting 3rd June 2020

Councillors: You are hereby summoned to attend the Parish Council meeting to be held remotely via Zoom on Wednesday 3rd June 2020 at 7.30pm for the purpose of transacting the following business.

Members of the Public: Public participation will be held during the formal meeting.
Members of the public wishing to address the Council must contact the Clerk for remote access log in details. e-mail: clerk@brownedge-pc.gov.uk
Signed D Wheat Parish Clerk on 28th May 2020

  1. Chairman’s Welcome and Announcements:
  2. Apologies:
  3. Parishioners Opportunity to Comment:
  4. District Councillors Report:
  5. County Councillors Report:
  6. Declaration of Interests:
  7. Minutes of the meeting held on Wednesday 6th May 2020:
  8. Matters Arising from Previous Meetings:
    a) Resignation of Clerk Mrs S. Hughes
    b) Appointment of new Clerk Mrs D. Wheat
    c) External post box at village hall
    d) Clay Tribute – Guest Speaker Ms. T. Holdcroft – project progress
  9. Resolutions still being pursued.
  10. Reports & Actions – of Parish Councillors undertaking business/actions on behalf of the council.
    a) Clerk appraisals – the appointing of a personnel committee (3 Cllrs)
    b) Neighbourhood Development Plan Update – Cllr Turner.
  11. Financial Matters & Governances:
    a) Authorisation of payments
    b) Nat West Bank Mandate progress
    c) Appointment of an Internal Auditor – quotations to be presented to the Council for consideration.
    d) Application for Staffs County Council Covid-19 Grant
    e) Cemetery Recorders Report (June)
    f) Precept info, banks statements (if available) and earmarked reserves will be included in Councillor meeting packs.
    g) Declaration of Interests – Update
  12. Correspondence:
    a) Resignation letter from Mr Mason – Litter Picker
    b) Broken Gate and Fence – Overland Drive
  13. Items on Notice – None
  14. Other Matters to be discussed:
    a) Cemetery Recorder Contract
    b) Shared file on the website for Councillors to access general information for reference
    c) Letting of the new Cemetery field
    d) Streaming of Council meetings – Amendment to the Standing Orders
  15. Items for the attention of other local authorities:
    a) Matters for the District Council:
    b) Matters for the County Council:
  16. Planning Applications and Related Issues: Appeal notification regarding The Old Vicarage, Church Road, Brown Edge
  17. Matters Pertaining to Issues in the Parish for the Next Agenda
    New items raised by Councillors will be carried forward to the Agenda of the next meeting.

Notice of Extraordinary Meeting 18th March 2020

The council will be holding an extraordinary meeting on Wednesday 18th March 2020, 7:30pm at Brown Edge Village Hall (subject to national/local circumstances) to discuss the parish council’s operating plan during our current situation. This meeting is not to discuss what the government is planning or the virus itself. If you would like information on this then please go to the government website.

Please download the agenda HERE. Due to the fast pace of this situation please be aware that the agenda is subject to amendments to ensure we are addressing the correct issues using the most recent information provided to us by NALCSPCA and Public Health England.

This meeting is open to the public however we would like to urge people to please take caution and think before you consider attending. The draft minutes from this meeting will be made available as soon as possible.